Job Description
Bradley Company is a team of experienced and talented commercial real estate professionals. We serve the brokerage, property management, and facility maintenance needs of commercial and multi-family clients. With a company history that began in 1978, we have more than 300 professionals serving Indiana, Michigan, and Ohio.
Bradley Company actively invests in our professionals and their growth. We are guided by our core values: entrepreneurial, collaborative, integrity, and champion. Our purpose is to build partnerships, improve communities and change lives.
Accounts Payable (AP) Specialist Overview The Accounts Payable (AP) Manager is responsible for leading and optimizing all aspects of the company’s accounts payable operations across corporate and property portfolios. This role plays a key part in driving process improvements, overseeing system transitions, managing vendor relationships, and ensuring compliance with internal controls and reporting requirements. The AP Manager also supervises the AP team and collaborates closely with cross-functional teams to implement best practices that support financial accuracy, efficiency, and scalability.
We foster a collaborative environment with a flexible hybrid work schedule, requiring three days in the office including our signature "All in Wednesdays" – dedicated team days designed to drive innovation and strengthen professional connections.
Location: South Bend, Indiana
Schedule: Monday – Friday, 8:00 AM – 5:00 PM EST (Hybrid: 3 days in office, 2 days remote)
Reports to: Multifamily Accounting Manager
Key Responsibilities Accounts Payable Operations - Oversee full-cycle accounts payable processing across corporate and property operations, ensuring accuracy, timeliness, and policy compliance
- Manage weekly check runs and coordinate ACH/EFT payments with vendors and financial institutions
- Monitor and maintain vendor records, ensuring data integrity for audits and reporting
- Ensure consistency and accuracy in invoice coding, approval routing, and payment postings in Yardi and AVID systems
- Maintain and update A/P templates and ensure historical accuracy in real estate tax tracking and assessment across properties
System Implementation & Process Improvement - Support the evaluation, implementation, and optimization of accounts payable systems and tools, collaborating with IT and accounting teams to enhance workflow efficiency and accuracy as requested
- Identify inefficiencies in current AP processes and implement automation strategies to improve workflow, accuracy, and internal controls
- Evaluate and recommend technology solutions and process changes that align with department goals and business growth
- Develop and maintain department policies and procedures to ensure consistent application of best practices
Leadership & Cross-Functional Collaboration - Supervise, train, and mentor the AP team, providing regular feedback and support for professional development
- Monitor and balance AP team workload, ensuring deadlines are met and quality standards maintained
- Serve as the primary escalation point for AP-related questions from internal departments and external vendors
- Lead onboarding and offboarding tasks within the AP department, ensuring proper system access and workflow continuity
Compliance & Reporting - Manage the 1099 year-end process, ensuring timely and accurate filings in compliance with IRS regulations
- Support preparation and documentation for internal controls and external audits
- Generate AP-related reports and insights for the CFO and other stakeholders to support financial oversight and decision-making
- Maintain accountability for enforcing internal AP controls and supporting policy compliance across the department
Performs other duties and responsibilities as assigned to support business needs and contribute to team success. Qualifications Education & Experience - High school diploma or equivalent required; associate or bachelor's degree in accounting, finance, or a related field preferred
- 5+ years of progressive A/P experience required; 2+ years in a supervisory or managerial role required
- Experience with Yardi and AVID systems, or similar property management and accounting platforms, is preferred
- Proven experience in a corporate environment delivering high-level internal customer service and collaborating across departments to support financial operations
Skills & Competencies - Strong understanding of AP principles, internal controls, and financial processes
- Demonstrated success leading process improvements and system transitions
- High attention to detail with the ability to meet deadlines and manage multiple priorities
- Strong verbal and written communication skills with the ability to interact effectively across all levels of the organization and with external vendors
- Proficiency in Microsoft Excel and financial systems; ability to analyze and present financial data to leadership
- Ability to work independently, lead a team, and drive accountability in a fast-paced environment
Why Join Our Team? At Bradley Company, we believe in empowering our team with the tools and support needed to succeed. We offer a collaborative, values-driven environment where your attention to detail and financial expertise make a meaningful impact. Join a team that values accuracy, efficiency, and continuous improvement—while supporting properties and people that shape our communities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and ability required. This list of essential functions is not exhaustive and may be supplemented as necessary. Bradley Company is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
Job Tags
Work at office, Remote work, Flexible hours, Monday to Friday,