Job Summary: The Purchasing & ETA Supervisor position is responsible for the oversight of our product material ordering and fulfillment strategies. This role will monitor material orders across all product lines to ensure adherence to both internal ordering protocols as well as external vendor/manufacturer fulfillment expectations. This role will collaborate closely with our existing vendors/manufacturers during their production and delivery process to ensure all expected and communicated delivery (ETA) dates are met and materials are delivered in a manner representing the highest degree of accuracy, efficiency, timeliness, and completeness. As the central point of contact with our manufacturers, this position will have the critical responsibility of providing real-time communication of accurate and, if changed, revised ETA dates to our Project Management team to allow for accurate and timely installation scheduling for our customers. Additionally, this role will track and report ordering, fulfillment, and ETA adherence results to senior management and provide recommendations, as necessary.
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Essential Job Responsibilities:
1. Monitor to ensure cost-effective procurement of materials, supplies, and services
2. Monitor and ensure strict adherence to all procurement requisition cycle times and expectations.
3. Ensure ETA dates are entered and communicated to PCs in real-time.
4. Monitor all ETA dates for changes and if revised, are challenged, understood, and communicated real-time.
5. Ensure proper and accurate creation of Purchase Orders
6. Ensure all Repair Department custom procurement requests are fulfilled.
7. Complete and report regular vendor pricing adherence results for accuracy
8. Ensure accurate and timely submission of vendor material credits with Accounting Department
9. Research, identify, and secure optimal material availability; advise and consult internal production support.
10. Assist PICC team to solve for any custom, discontinued, or non-partner material replacement needs
11. Identify and communicate updated product availability, changes, and options to optimize sales close rates.
12. Assist business areas to creatively expedite deliveries when necessary
13. Resolve material related issues in real-time as jobs are in process if necessary.
14. Hold vendors accountable in a tactful and professional manner.
15. Secure approval for alternative delivery options when traditional delivery protocols are not available.
16. Research and report on new product, material, and vendor developments.
17. Track, report, and propose disposition options for ‘unused’ material inventory.
Measures of Success:
· Revenue Generation: Achievement of monthly Production revenue targets converted into orders.
· Fulfillment Adherence: Achievement of ETA adherence and communication expectations.
· Gross Profit: Achievement of Material Cost targets through ordering accuracy.
· Cycle Time: Achievement of assigned task completion within prescribed cycle times.
Primary Job-Related Task Descriptions:
· Queue Review: Ensure visibility of all existing orders to ensure accuracy and completeness.
· Communication: Establish and maintain 100% adherence to ETA date communication with PCs.
· Ordering Efficiency: Ensure compliance to all ordering standards and expectations.
· Contract Issues: Track and report contract/ordering trends for awareness and training.
· Cross Training: Ensure all purchasing associates are fluent and proficient in all product lines.
Requirements
Performance Requirements:
1. Strong computer, analytical, time-management, organizational skills
2. Ability to multi-task in fast paced environment
3. Excellent oral and written communication skills
4. Detail oriented with focus on accuracy
5. Strong problem resolution and customer service skills
6. Ability to maintain sense of urgency
Education: High School Diploma or Equivalent
Licenses: N/A
Experience: (5) years’ experience working as a Project Manager in construction or related field.
Benefits
Benefits:
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